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Lease Administrator

  • Los Gatos, California
  • Facilities
Netflix is the world’s leading internet entertainment service with 130 million members in over 190 countries enjoying TV series, documentaries and feature films across a wide variety of genres and languages. This is an opportunity to be a part of a globally growing company. This position will manage a lease portfolio of over 2 million sf globally and report to the Manager, Lease Administration.

Responsibilities include:

  • Assist in implementation of web-based data management system, inputting and updating files 
  • Assist in resolution of day to day issues and questions from landlord, AP, finance, and other stakeholders
  • Responsible for abstracting, entering and maintaining tenant leases in a data management system
  • Perform accurate and detailed reconciliations of rent accounts to ensure compliance with lease terms. Work with landlords to resolve discrepancies.
  • Prepare lease related correspondence and forms, including estoppel, SNDA, commencement memos
  • Prepare rent roll on a monthly bases
  • Review and approve monthly charges, payments, annual CAM 
  • Prepare sublease invoices for tenants
  • Work closely with AP and finance team
  • Process manual billing for non-recurring charges as needed
  • Prepare Security Deposit transfer requests for AP processing
  • Contribute to the team’s ongoing effort to develop efficient leasing and accounting procedures
  • Run reports: Rent expenses, portfolio for lease terms etc.
  • Assist with other Real Estate projects as needed

Required Qualifications:

  • 3-5 year minimum experience
  • Excellent interpersonal and communication skills
  • Ability to work proactively, independently and reliably under tight time frames in a fast-paced environment
  • High level of organization, detail orientation and ability to time-manage across multiple deadlines
  • Willingness to tackle matters outside area of expertise
  • Experienced with Lease management tools: CoStar and Archibus is a plus